Question: What Are The 5 Steps To Handling A Customer Complaint?

What is the complaint procedure?

Purpose: The formal complaints procedure is intended to ensure that all complaints are handled fairly, consistently and wherever possible resolved to the complainant’s satisfaction.

ALT’s responsibility will be to: …

deal reasonably and sensitively with the complaint; take action where appropriate..

What is customer handling skills?

The ability to effectively handle customer complaints and problems is vital for your customer service associates. Though providing outstanding service throughout the selling process is beneficial, customers who do complain and get their problem effectively solved often develop a strong emotional loyalty to a business.

What are the steps in handling customer complaint?

7 Steps for Handling Customer ComplaintsListen carefully to the person who is angry. … Let your customer vent for a few minutes if necessary. … Show empathy for your customer’s concerns. … Thank your customer for complaining. … Sincerely apologize even if you are not the cause of the problem. … Get the facts. … Offer a solution.

What are the five main steps to handling a complaint?

Teach all your employees how to handle complaints like a pro:Listen and Understand. First, always listen to the customer. … Empathize. … Offer a Solution. … Execute the Solution. … Follow-Up.

What are the seven stages of complaint handling?

Resolve complaints successfully by following the appropriate steps to ensure customer satisfaction.Direct the Complaint. … Active Listening. … Supportive Questioning. … Apologize Sincerely. … Verify the Resolution. … Resolve the Complaint. … Thank the Customer.